I am honored to serve the citizens of Solano County and thank you for having the confidence in me to elect me Assessor/Recorder. As your elected representative, I am committed to ensuring good public service and want you to receive a certified copy of birth, marriage or death certificate in a timely manner.
On behalf of the staff, I would like to welcome you to our Vital Records website. Copies may be requested on-line, by mail, or in person. Please follow the instructions below.
Any time you have a question or concern, please contact my office and staff will be happy to assist you.
Due to Covid-19 the Assessor/Recorder has enacted the following alternate schedule and operations.
Our lobby is open Monday thru Friday from 9:00 a.m. to 4:00 p.m. (excluding holidays)
Face coverings are required
6 ft. physical distancing is required
Lobby maximum capacity is 20 people
No more than 2 persons per window transaction
Please complete Birth, Death or Marriage applications before entering the Assessor/Recorder Lobby
Assessor Transactions may require an appointment be scheduled for later time and date depending on the complexity of the issue and availability of Appraisal staff.
PUBLIC COUNTER HOURS: Monday through Friday 9:00am - 4:00pm
VITAL RECORD FEES: Birth Certificates - $30.00
Death Certificates - $23.00
Marriage Certificates - $17.00
PHONE: 707-784-6294 (M - F 9am to 4pm) FAX: 707-784-9002
NOTE: If you would like to know if your fax has been received, please email: firstname.lastname@example.org. We will respond to your email at our earliest convenience. Due to the number of phone calls we receive, our office will NOT confirm receipt of faxes over the phone. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Certified Copies of Birth, Death & Public Marriage Certificates, for events which occurred in Solano County, may be ordered either: IN PERSON; ON-LINE, OR BY MAIL.
IF APPLYING ON-LINE OR BY MAIL, PLEASE ALLOW 5 TO 15 BUSINESS DAYS FOR PROCESSING. (Time may vary based on number of requests received.)
(Copies of Confidential Marriage Certificates must be obtained from the County Clerk's Office.
If you were adopted and want a copy of your original birth certificate, you will need to obtain a court order and submit the request to the State Office of Vital Records in Sacramento.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MARRIAGE LICENSE - PLEASE NOTE: After your marriage has taken place, the Marriage License must be REGISTERED with the Vital Records Division of the Assessor/Recorders Office.
You may DROP OFF your marriage license for registration Monday through Friday between the hours of 8:30am and 4:00pm, excluding holidays.
Licenses that are received during the week, are registered the following Monday and Tuesday, PROVIDED REGISTRATION REQUIREMENTS ARE MET. If all requirements were met for registration the certificate will be available for pick up on Wednesday after 10:00am. For Licenses submitted by mail, please allow 2 to 3 weeks for processing.
If the license does NOT meet registration requirements, it will be returned to the Officiant for correction. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
TO APPLY IN PERSON:
Vital Records is open to the public Monday through Friday from 9:00am to 4:00pm. In most cases when applying in person, you will receive the certificate while you are here. Please note that on rare occasions Vital Records may need to request a copy from the State Office of Vital Records which could take up to an additional two (2) weeks. Please bring your photo I.D. and the appropriate fee.
Ordering by Mail
Birth Certificate (for adoptions, see below)
Send $30.00 along with completed application and notarized sworn statement
Send $23.00 along with completed application and notarized sworn statement
Send $17.00, along with completed application and notarized sworn statement
For your convenience you may process online requests for birth, death and marriage records through an independent company, VitalChek Network, Inc. that the Recorder partnered with to provide you this service. There is a $7.00 charge by VitalChek plus the cost of the certified copy. All major credit cards are accepted, including American Express®, Discover® MasterCard® or Visa®. The appropriate application form will need to be completed and signed before a notary public, then mailed or faxed to Solano County's Vital Records Office. Fax: 707-784-9002 or emailed to Recorder@solanocounty.com.
FOR YOUR CONVENIENCE, YOU MAY PLACE YOUR ORDER ONLINE:
PLEASE ALLOW 5 TO 15 BUSINESS DAYS TO PROCESS YOUR REQUEST. (Processng time is subject to change based on the number of requests received.)
1. Your order cannot be processed until your notarized sworn statement is received. Orders are processed in the order in which the sworn statement was received, and may take up to 3 weeks. If you faxed your sworn statement and would like to confirm receipt, please email Vital Records at Recorder@solanocounty.com, and we will respond back via email at our earliest convenience. Our Office will not confirm receipt of faxes over the phone.
2. When submitting your application through VitalChek, you will be given the option to have your certificate sent regular mail or by UPS. (Selecting UPS delivery DOES NOT expedite the processing of your request, but is just an optional delivery method.) Please note that if you select UPS, a signature is required for delivery. Three attempts will be made to deliver your package before returning it to Vital Records. Once a package is returned to Vital Records, you will be responsible for any return charges that may be incurred by Vital Records.
3. If there are any issues regarding your application, Vital Records will contact you via email. You may also check the status of your order by submitting an email to Recorder@solanocounty.com
PLEASE ALLOW 5 TO 15 BUSINESS DAYS TO PROCESS YOUR REQUEST. (Processing time is subject to change based on the number of requests received.)
For convenience, if you would like to place an online order, please go to http://www.vitalchek.com/, or click on the link below.
If you would like to mail in your request, you can download the appropriate application below. Please have your sworn statement notarized and include a pre-printed personal check, cashiers check or money order made out to "VITAL RECORDS". PLEASE MAKE SURE YOUR PERSONAL CHECK IS "PRE-PRINTED" WITH YOUR CURRENT NAME ADDRESS AND A CHECK NUMBER HIGHER THAN 100. Upon receipt of the completed application with payment included, your order will be processed.